Entry to Woking Music Festival

The festival syllabus (list of classes available) can be downloaded here.

If you have any questions about entering, please contact the appropriate section secretary.

Choral: choral@wokingmusicfestival.org.uk
Vocal: vocal@wokingmusicfestival.org.uk
Piano: piano@wokingmusicfestival.org.uk
Instrumental: instrumental@wokingmusicfestival.org.uk
Speech and Drama: speech@wokingmusicfestival.org.uk

Online entries

Entries to the festival are now made through the Run My Festival website.

If you aren’t familiar with the RMF procedures, please read the information below to find out how it is to be done.

Using Run My Festival

In the lower part of the screen there is a section “New Users Register Here.” Enter your email address and click “Register”. You’ll then receive an email to confirm your registration.
In the email, you’ll be prompted to choose a password, select your profile type (entrant, organisation, parent/guardian, or teacher), and provide your name, address, and phone details.
Make sure to read and agree to Run My Festival’s terms and conditions, and privacy policy before completing your registration.
Once you’ve finished registering, you can log in to your account by clicking “Existing Users Login Here.”
Once you’ve logged in, your home page will display your entrants. If you didn’t choose the entrant profile during registration, don’t worry—you can still create yourself as an entrant. Just navigate to the top menu and select “Entrants” to create new ones. From there, you can fill in brief information about each new entrant.
Additionally, in the same menu, you’ll find helpful resources under “About Entrants,” including guidance on how to upload entrants in bulk, which can be particularly useful for teachers managing multiple entries.
To begin an entry for any entrant, simply click the “Enter” button located on the left-hand side. This action will display the available classes for that specific entrant. You can then either choose a section (such as piano or instrumental) or search for a specific class by its number.
Please note that only up to twelve classes are shown at a time, so you may need to use the scroll buttons to view more options. Once you’ve found the desired class, click “Add To Basket.” You’ll then be prompted to provide details about your piece(s), including its/their duration. Remember, you can always add or modify these details later, even after proceeding to checkout. (Please check spellings carefully. What you put on the entry forms will be used to generate the programme, certificates and mark sheets. We usually spot and correct obvious errors, but can’t guarantee to do so.)
Finally, click “Add To Basket” to complete the entry process.
To review the items in your basket, simply click the button located at the top right of the page. It’s important to note that your basket is permanent, meaning it will retain its contents even if you log out and log back in. Your entries will remain saved in the basket until you proceed to checkout.
You don’t have to submit all your entries in one session. If you log off and come back later, the details of the entries you’ve already made will still be there.
Once you’re satisfied with your entries, use the “Checkout” button to submit your entry form and select your preferred payment method. After completing the checkout process, you’ll receive an email confirmation acknowledging your entries.

Entries on paper

Forms for making hard copy entries can be downloaded from here.

Entries for solos or small groups of named individuals should be made using the “solo” entry form. Entries for larger groups with a collective title (such as choirs and orchestras) should be made using the “ensemble” form.

Closing date for entries

All entries should be received by 6.00pm on 5th October, 2024.

Payment of entry fees will be by BACS or cheque and should have been completed by 7th October. Please allow plenty of time for cheques sent in the post to arrive.